New York City / New York State COVID-19 Vaccination Program Enrollment

COVID-19 Vaccine Update

There is a New York State Department of Health website that discusses the COVID-19 Vaccine COVID-19 Vaccine | COVID-19 Vaccine ( and information can also be obtained on the CDC website: Healthcare Professionals: Preparing for COVID-19 Vaccination (

This week, the Governor issued a new Executive Order No. 202.82 that permits licensed physicians and certified nurse practitioner to issue non-patient specific orders for the administration of the COVID-19 vaccine to nurses, physician assistants, special assistants, pharmacists and other persons authorized by the commissioner.  The executive order also waives the consent provision for those persons 19 years or older from having their vaccine data entered into the New York State Immunizations Information System (NYSIIS).  This provision was the consent procedure for all immunizations.

Additionally, the Executive Order specifies that the administration of a COVID-19 or Influenza vaccination is required to be reported to the NYSIIS or CIR systems within 24 hours regardless of the patient’s age.  Recognizing that many physicians who regularly provide influenza immunizations to their adult patients are not currently connected to the NYSIIS system, MSSNY has raised concerns to the NYSDOH and has urged that this requirement be reconsidered.

For those private practices who are becoming a COVID-19 vaccine provider, there is information that must be communicated to the patient or their caregiver prior to them receiving the COVID-19 vaccine and includes an explanation of the Emergency Use Authorization (EUA).  This form is titled the “Fact Sheet for Recipients and Caregivers” and can be download at .  The New York State Department of Health has indicated that there is no specific written consent form required, however, an informed consent process is required for the patient to understand the Emergency Use Authorization (EUA) and the risks and benefits of vaccination.  This may be performed verbally or by using a consent form and the NYS DOH will provide a sample consent form for use in health settings should health care providers choose to use a consent form. That form is not yet available.

New York City COVID-19 Vaccination Program Enrollment

The New York City Department of Health and Mental Hygiene is now enrolling private practices, independent pharmacies and other facilities that will immunize adults in the NYC COVID-19 Vaccination Program.

Click on the links below to review the letter and instructions on how to sign the COVID-19 Vaccination Program Provider Agreement in the online Citywide Immunization Registry (CIR):

For questions, please call the Provider Access Line at 1-866-692-3641 or email Periodic updates will be sent to keep you informed and the COVID-19 vaccine webpage will be updated.

New York State COVID-19 Vaccination Program Enrollment

The New York State Department of Health (NYSDOH) is now enrolling healthcare provider practices (outside of New York City’s five boroughs) in the NYSDOH COVID-19 Vaccination Program.

Practices (outside NYC) interested in administering COVID-19 vaccine when the vaccine becomes available to their group must enroll in the NYSDOH program to be ready to order and receive publicly supplied COVID-19 vaccine and ancillary supplies.

Please review the following attached documentation and complete the online COVID-19 vaccine enrollment application located in the Health Commerce System by Friday, December 18, 2020.

Send questions regarding the NYSDOH enrollment process to:

Vaccine Update from MSSNY President Bonnie Litvack, MD

Dear Colleague:

This pandemic has stretched the capabilities of every single American, indeed every citizen of the world. The financial and economic fall-out, the mental, emotional, and physical toll every one of us has felt for the last eight months has been immense. Recovery may take many years. Everyone is weary and everyone is exhausted.

But there is one thing I know: physicians are resilient and have proven time and again that they will take care of patients day in and day out without fail, because that is who we are and that is what our profession is all about.

Over the last week there have been many phone calls and emails from physicians with concerns that they will not be immunized for COVID-19.

The reality is that all physicians and other healthcare workers are considered in the 1a vaccination group and will be offered vaccination before the next phase of vaccination begins. However, at the moment vaccine is still in short supply and only about 50,000 or so have been vaccinated to date in NY.

In the next week or so the state is expecting 5-600,000 doses and those will all go to the 1a category. There are 2 million people in the 1a group. The hope is over the next month or so that NYS will get enough vaccine to vaccinate the 1a group, which includes physicians and office staff that have patient contact.

Regional hubs have been assigned throughout the state and those hubs are currently developing the plans with the local health departments on how the vaccine will be distributed in their areas. Each region is supposed to be using an algorithm to decide who gets the vaccine first within the 1a group; that algorithm factors in work exposure as well as personal risk factors. The hubs will reach out to the non-hospital affiliated doctors when vaccine is available for them and their staffs. They are counting on our help to distribute the vaccine. We are hoping to have the contact information for each regional hub shortly and will provide you with that information.

The regional hubs are: Greater New York Hospital Association for New York City; Northwell Health System for Long Island; Westchester Medical Center for Mid-Hudson; Albany Medical Center for Capital Region; Champlain Valley Physicians Hospital for the North Country; Mohawk Medical Center for the Mohawk Valley; United Health Systems for the Southern Tier; SUNY Upstate Medical Center for Central New York; University of Rochester Medical Center for Finger Lakes; Catholic Health System for Western New York.

This country is soon to embark on a mass immunization and all physicians will again be called upon to help in the effort. We urge you to be an advocate for COVID-19 immunization by becoming immunized, and encouraging your staff and colleagues to do the same. Recommend immunization to your patients and consider being a COVID-19 immunizer.

Information on this process can be found here.

The good news today is the national purchase of vaccines from Pfizer and BioNTech for delivery in the second quarter of 2021. With this new purchase, our patients will be able to receive the vaccine earlier. While I wish there was an adequate supply of vaccine available immediately for all physicians and other healthcare workers, unfortunately, that is not the case. However, please know that there is a NYS plan and community physicians with and without hospital affiliation are included and will be vaccinated in the priority group.

Thank you for all that you have done and will do. I sincerely wish you a wonderful holiday season and look forward to a better New York.

Warmest regards,

Bonnie Litvack, MD
President, Medical Society of the State of New York